Learn

Simple Rules to Follow: Business Email or Letter

Dear Ms. Jones,

My name is Emily Taylor. I am a senior at Jefferson High School in Birmingham. I am writing you regarding the summer internship posted on your website.

I will be attending the University of Alabama in Birmingham to pursue nursing next fall. The summer internship would be a great learning experience. I am hard working, organized, and task driven. I attached a short resume, references, and a letter of recommendation to this email.

Please let me know if you require any additional information. Thank you in advance for your time and consideration.

Kind Regards,
Emily Taylor
taylor.emily@gmail.com
(205) 123-4567
123 South Lake Rd.
Birmingham, AL 35005

Note:

  1. Start your letter - Start your letter with a professional tone. "Dear" or "To Whom It May Concern" are two of the most commonly used salutations.
  2. Your letter should:
    1. Single Space
    2. Left justified
    3. Use a plain, easy to read font. Ex. Arial or Times New Roman
    4. Avoid texting language and emojis. Ex. LOL!
  3. Acceptable Closings - Acceptable closings include: "Regards"; Kind Regards"; "Sincerely";
  4. Contact Information - Be sure to include the following contact information:
    1. Email address
    2. Phone number
    3. Mailing address